Royal Navy Recognised Sea Scouts

Summer Camp

Summer Camp 2018 will take place on HMS BRISTOL from 26th May 2018 until 2nd June 2018.

We are now accepting applications for Scouts, Young Leaders and Adults.  Bid forms can be found at the bottom of this page, but please read all relevant information before applying.

Scouts

Scouts must be 12 or older at the start of the event, and younger than 14 years 6 months.  Scouts must be invested members of an RN Recognised Troop.

There are 4 options for Scouts.  There are very restricted places for the three courses, which will often be limited to one per group.  Please bear this in mind when applying.  It is highly recommended that those applying for a course have attended this event previously, because they need to be familiar with the ship and day to day routine.  For Scouts who have not attended before, the Activities camp is much more suitable.

You will need to make your own arrangements for transportation, although we are able to offer transport to and from Portsmouth and Southsea Train Station on the Start and Finish days of camp.  Deposits are required as described below.

Activities Camp Dinghy Sailing Course
The Scouts have a different activity every day.

  • Dinghy Sailing
  • Yacht Sailing
  • Kayaking/Paddlesports
  • Powerboating
  • Offsite adventurous activities
Working through the RYA youth Sailing Scheme, aimed at improving confidence and get time on the water.
Applicants preferred with no qualifications, but if they do have qualifications then no higher than RYA stage 2 Youth Sailing Scheme
Paddlesports Course Powerboating Course
Focusing on developing your technique, skills and knowledge further, all in a fun and flexible way. This entry level course provides the skills and background knowledge needed to drive a powerboat.

Explorers

Explorers must be invested members of an RN Recognised Explorer Unit or an Explorer Unit holding a partnership agreement with an RN Recognised Scout Troop.  Explorers attending summer camp, do so in a Young Leader role. The management team will send home any Explorer who is not found the be appropriate for the role.

There are only three options for Explorer Helpers detailed below.  We cannot accept applications for Explorers/Young Leaders on any other team.

Dinghy Sailing Paddlesports Powerboating

Minimum qualification RYA level 2 (adult scheme) or RYA stage 3 (youth scheme)

Explorers should ideally be 15 years old, although younger applicants may be considered based on qualifications and experience.

Prior experience required, confident enough to teach others on and off the water.

Explorers should ideally be 15 years old, although younger applicants may be considered based on qualifications and experience.

Suitable for Explorers interested in progressing their powerboating towards Safety Boat, Intermediate Helm and Instructor. Those interested must hold a Tidal Powerboat Level 2, and be aged 16 by the start of camp.
Explorers who hold a Safety Boat and valid First Aid certificate are encouraged to apply for camp on the Safety Boat team.

Adults

A wide range of roles are available for Adult Leaders.  We are happy to consider applications from all leaders, regardless of section or appointment held.

  • Activity Teams (Powerboating, Dinghy Sailing, Small Yacht Sailing and Paddlesports)
  • Support Team
  • First Aid
  • Divisional Officers.  Divisional Officers, along with an Assistant Divisional Officer, are responsible for a Division (Group) of 24 YP throughout the week.

If you have questions about job roles, please email bookings@rnseascouts.org.uk

Adults must be over 18 years of age at the start of the event and hold a current appointment (with DBS in place) with a RN Recognised Sea Scout Group or be a current member of the ALNSASU.

If you have not visited HMS EXCELLENT before, then you will need to complete a Basic Assurance form. This needs to be sent directly to the Royal Navy from your group contact, and must be received by the Royal Navy 3 clear weeks prior to the event.  You can download this here, please follow the instructions carefully.

Enquiries

If you have any questions, please send an email to bookings@rnseascouts.org.uk

Applications

Please read all of the information below before submitting any forms.  The management team are busy Scout leaders like everyone else, so it is very important that you follow the instructions below.

Time Frame and Deadlines

Date Scouts Explorers Adults
2359, 25th March 2018

Deadline for Bid Forms and Deposit Payments

This form only requests the number of places you wish to bid for.  We do not need to know details of the individuals concerned at this stage. Do not bid speculatively: We will expect that you can fill all the places you are allocated.

All groups who are requesting places for Scouts are required to send at least one Adult leader.  Each Adult must complete a registration form below.

Deposits of £30 per place are required. Payment must by made by this date.  If we cannot allocate you a place, we will refund your deposit.

PLACES WILL NOT BE ALLOCATED UNTIL YOUR DEPOSIT IS RECEIVED, WITHOUT EXCEPTION.

Suggested latest completion date for Explorer Applications

Completion of the form does not imply that a place is guaranteed.

Explorer Applications are to be completed by the Explorer Leader or Section Leader.

 

Suggested latest completion date for Adult Registrations

Each adult attending will need to fill in an online form. We ask that each leader fills in their own form to ensure the data is correct.

Completing your form early allows the management team to work out what resources we have and can lead to more young people being offered places.

Should you find, after you have booked onto the event, you are unable to attend, you MUST email bookings@rnseascouts.org.uk to update us. We would ask that you do this as soon as you are aware of your change of circumstance.

Week commencing 26th March 2018

Allocation of Scout Places

You will be informed by email during this week.

We will send out confirmation forms which will request the details of those attending the event.  Payment of the outstanding balance will be requested.

If we are unable to confirm any places requested, we will maintain a reserve list.

If additional places become available, we will contact you.

2359, 29th April 2018

Deadline for Confirmation Forms and Full Payment

Online confirmation forms must be completed by this time, and full payment must be received.

Any groups who fail to comply with this requirement will forfeit their places and deposits paid.

Deadline for Explorer Applications

This is the absolute deadline.

Deadline for Adult Registration

This is the absolute deadline.

Week commencing 30th April 2018

Allocation of Reserve Places

Reserve places will be allocated as they become available.  The latest point that reserve places will be confirmed is the Sunday of this week.

Confirmation of Explorer Places

By email to ESL. Payment will be requested at this stage, and must be received prior to arrival at the event.

1230, 4th May 2018

Deadline for Basic Assurance Checks

The Royal Navy require Basic Assurance Forms to be completed 3 weeks prior to the event.

Week commencing 7th May 2018 Joining Instructions Issued Joining Instructions Issued Joining Instructions Issued
2359, 22nd May 2018

Deadline for Vehicle Details

More details will be given with confirmations.

This is only applicable for vehicles who are collecting or dropping off others, and not staying at the event.

Deadline for Vehicle Details

More details will be given with confirmations.

This is only applicable for vehicles who are collecting or dropping off others, and not staying at the event.

Deadline for Vehicle Details

More details will be given with confirmations.

This is only applicable for vehicles who are collecting or dropping off others, and not staying at the event.

26th May 2018 Start of Event

Start of Event

Full payment must be received before the start of the event

Start of Event

Payments

The cost for the event is:

  • Scouts – £100
  • Explorers – £45
  • Adults – Free of Charge
Cheques
Make payable to: Sea Scout Central Fund
Post to:
ALNASU
Flat 7,
159 Elm Grove,
Southsea,
Portsmouth
PO5 1JL
Write your Group Name and RN Number on back of the cheque.
Bank Transfer
Account Name: Sea Scout Central Fund
Sort code: 30-92-02
Account no: 01042219
Use your Group Name or RN number as payment reference
Applications

Online Application Forms

Closed Scout Bid Form – NOT to be completed by Scouts or Parents
Open Explorer Application Form – To be completed by the ESL, NOT by Explorers or Parents.
Open Adult Application Form – To be completed by each leader individually.

Confirmation Forms

Open Confirmation Form (only to be completed by the leader in charge for each group)

Forms and Documents

Permission Forms for Scouts and Explorers

Please print these forms off, and bring with you. Please do not send them to us electronically. It really helps at booking in if each Young Person is ready holding their own forms.

Download Permission and Personal Information Forms

Kit Lists

Download Activity Camp Kit List
Download Powerboating/Safety Boat Kit List
Download Dinghy Sailing Kit List
Download Paddlesports Kit List

Forms for Adults

Please print these forms off, and bring with you. Please do not send them to us electronically.

Download Personal Information Form

Useful Documents for Leaders

Download Nights Away Notification
Download HMS Bristol Information Pack
Download Basic Assurance Check Form – Please follow the enclosed instructions carefully